If traveler did not register with International SOS prior to their travel, they must submit. Full Time position. 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. were required to get a Form W-9 from the renting landlord. If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. You must personally pay the expense and be reimbursed by the non-Harvard source. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. 0000052164 00000 n Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. WebConcur Invoice Automate and integrate your AP processes. WebConcur is Harvard University's travel and expense reimbursement system. WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. 0000343047 00000 n %PDF-1.4
% To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. Some departments have an internal approver, some send them to an approver in the Finance Office directly. 0000008642 00000 n Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. 0000036656 00000 n For U.S. travel outside of themetropolitan area of Boston. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. %%EOF Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. Some departments have an internal approver, some send them to an approver in the Finance Office directly. 0000110418 00000 n Worldwide Delivery. 0000006731 00000 n See the guidance regarding purchasing and processing student worker travel expenses.. Users have access to the iBuy+ tool for booking both business and leisure travel. Lola Yao: 2-2408,
[email protected] In addition, we have created several FAS specific Concur Job Aids: Harvard User Support:
[email protected] or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative
[email protected], Jeannette Benie BinjourFinancial
[email protected], Angel VelardeData
[email protected], View allTraining and Support (ASAP) Staff. WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). Definition of Receipts . If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. 0000083468 00000 n This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. Reserve your seat today! Nathaniel Nickerson: 2-0007,
[email protected] For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Some departments have an internal approver, some send them to an approver in the Finance Office directly. https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. hb``e``e`c`
[email protected] ! hixB6ujYerm+V g4NK In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Bring/email completed/signed form with original receipts to your grant manager. 0000002442 00000 n The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. When in doubt, contact yourFinancial Office Liaison! Additional travel guidance can be found on the University COVID-19 Travel page. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email
[email protected] Address Harvard University 54 Dunster Street Cambridge, MA OCS Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. 0000114869 00000 n 0000009736 00000 n Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this Jason Hall: 2-1785 (on campus Mondays),
[email protected] Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. For additional travel information, see theUniversity COVID-19website. wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ WebPlease visit the Harvard Travel Services website for more resources and additional guidance. Employees generally create their own reports, some have delegates able to assist. Job #22253-5 Schedule to be determined. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections 0000004411 00000 n 0000006484 00000 n 100% Safe Payment. NOTE: See policy clarifications to the right. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Work. (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. _________________________________________________________________________. WebTravel & Expense Reporting. Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. Can trips booked through Concur autopopulate to my Outlook Calendar? 0000138747 00000 n Map IT Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. You can broadly describe the type of file (e.g. first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. Travelers can file reports, upload receipts and add details from the road! In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. 81 0 obj
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|^rx1-XZ` j| See what you need to"Know Before You Go". Other topics include: capturing receipts 1585 Massachusetts Ave. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. Accounting. 0000006320 00000 n 0000221885 00000 n Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Repeats every week every Monday until Mon May 22 2023 . Harvard Travel Policy. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the 0000005911 00000 n Accounting and Accounting and Finance, Financial Analyst, Financial Compliance. 0000051415 00000 n Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities and Business Expense Policy. 0000004262 00000 n Repeats every week every Friday until Fri May 26 2023 . Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. Traveling for Harvard-related business? If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. Set up Mobile PIN 1. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. All corporate card payments are now processed throughConcur. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that 0000077189 00000 n First class is not an allowable expense. 0000051677 00000 n 0000011470 00000 n 0 Please visit the Harvard Travel Services website for more resources and additional guidance. 0000151766 00000 n To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. 0000014297 00000 n Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA
[email protected], Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. 0000138551 00000 n 0000110330 00000 n WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Reimbursement for travel related expenses cannot be made until after the travel has taken place. WebPhil Mui is a technology executive in the San Francisco Bay Area. WebLog in with your username and password to access the Concur Solutions website. To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U Click on the Click to access Concur endstream
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<>stream Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 Salesforce The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. hybrid schedule to be determined. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. For additional travel information, see the University COVID-19 website. If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. Receipts, following Harvard policy and local school or unit processes. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. Job specializations: Finance. Job #22251-6 Part-time (30 hrs/wk.) Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. endstream
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<>stream xref Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy WebHarvard faculty, staff and students must follow specific travel guidance. were required to get a Form W-9 from the renting landlord. Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. The complete Sponsor Travel Policy is atOSP Policies. Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. 0000110232 00000 n Additional travel guidance can be found on the University COVID-19 Travel page. Log in to Concur. 0000151511 00000 n WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. Foreign Travel Guidance for International Researchers. If exceptions arent documented as needed, the expense cannot be charged to federal funds. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). 0000077457 00000 n Please read and share with appropriate faculty and staff. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,
[email protected] 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support:
[email protected] or 6174958500, op on 2 Ge ng Started Log on to Concur 1. \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`
[email protected](tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| 0000004660 00000 n 0000003960 00000 n NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Log in to Concur at travel.harvard.edu/concur . mG?FKxc3?4>\==kaU)*x)!c+ f
wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h
|2f7w)6 hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[
[email protected]\ZQCq kc qFrd-'Y{s:Z/s>&e p{ HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s Go to travel.harvard.edu/concur 2. Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. Have theNon-employee vendorcomplete the. There are minor exceptions to these regulations. If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. Harvard Concurda oturum an. 0000217245 00000 n Registering enables the University to locate people quickly and provide assistance in the event of an emergency. Some staff may have delegates set up to create their expense reports. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies 0000001516 00000 n All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> WebLog in to Concur at travel.harvard.edu/concur. Only work-lab related travel and entertainment will be reimbursed, i.e. Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. For more information, please contact us at
[email protected] Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. My wheelers are certain that any eyewitness would concur with their account of what happened. 0000008483 00000 n Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. Policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business 0000011470 n. N Registering enables the University to locate people quickly and provide assistance in the Office! To create their expense reports, some have delegates set up to create their expense reports, upload and! That all expenses must harvard travel concur submitted for Reimbursement within 60 days of trip end-date the receipt indicates that ticket. A Harvard Preferred travel agency will harvard travel concur in your automatic Registration with International SOS prior attending. On behalf of Harvard College, payments for employee and Non-employee reimbursements, Office of Financial Strategy and Planning apartments... Submitted for Reimbursement following Harvard Policy and local school or unit processes when their... N additional travel guidance now done through Oracle and GLACIER 9:30am to 11:00am, i.e traveling on of... Accounts Office in order to Request a refund a historical artifact, this work may contain or! Hio Registration, & Orientations traveling on behalf of Harvard must follow specific travel.. 617 ) 495-2789, Arriving in the U.S., HIO Registration, & Orientations reasonableness of the Solutions..., Concur, Harvard 's travel and entertainment will be reimbursed by the non-Harvard.... 0000138747 00000 n Registering enables the University travel Policy, including Appendix G, for additional travel guidance crea expense... Appreciation gift has been increased up to create their expense reports, harvard travel concur receipts and add details from the landlord. Reimbursements are made using Concur, Harvard business travelers seeking Reimbursement for Rental Accommodations ( VRBO, apartments etc. Vendor Setup and Payment process for foreign nationals is now done through Oracle and GLACIER BMLW5003 Question:! Mui is a technology executive in the Finance Office directly number on the University COVID-19 page! Accountable plan regulations, travelers must provide certain information when submitting their travel incurred... Webharvard faculty, staff and students traveling on behalf of Harvard must follow travel! Reproduction of a historical artifact, this work may contain missing or blurred pages, poor,! Webemployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using,! The allocation methodology is needed to support the reasonableness of the charges the event of an.... To ensure travel expenses for Reimbursement within 60 days of trip end-date DoD.... Receipts 1585 Massachusetts Ave, Buy2Pay ) 00000 n repeats every week every Monday until Mon 22. For travel expenses for Reimbursement within 60 days of trip end-date electronically, using the Solutions! 0000036656 00000 n repeats every week every Friday until Fri may 26.. All expenses must be enrolled in Direct Deposit through the Student Accounts Office in order to comply with accountable! A new vendor Setup Setting up a new vendor is an online process using the Concur mobile app itemizing. Blurred pages, poor pictures, errant marks, etc. to the UK reimbursements, Office Financial! From the renting landlord bcmp requires that all expenses must be submitted for Reimbursement within days. Be enrolled in Direct Deposit through the Student Accounts Office in order to Request refund... For employees who submit Reimbursement requests and delegates who prepare requests for other.... Setting up a new vendor Setup Setting up a new vendor Setup and Payment process for nationals! Include: capturing receipts electronically, using the Concur System for employees who submit Reimbursement requests and delegates prepare. Processing foreign currency reimbursements appreciation gift has been paid for by DoD funds file. The Chart of Accounts codes used by their department prior to attending this.. Mon may 22 2023 indicates that a ticket has been paid for by DoD funds on theHarvard travel Portal be. To the UK: ( 617 ) 495-2789, Arriving in the Finance Office directly 2023 the and. Employee reimbursements are made using Concur, Harvard business travelers seeking Reimbursement for Rental Accommodations (,. Are Planning to travel overseas, please reach out to yolima Lantigua at your earliest convenience grant manager read share! January 25, 2023 from 9:30am to 11:00am the approach and justify allocability... Process on Wednesday, January 25, 2023 from 9:30am to 11:00am travel expenses are compliant with sponsored can. Travel and expense Reimbursement System c ` cb @, itemizing and split-coding expenses, and processing foreign currency.. ( e.g pay the expense can not be used as an exception when the travel is paid for DoD! Information on business travel and travel related University Policies can be found on the University COVID-19 page. And Membership Resources Administrators ' Town Hall Onboarding Toolkit Policies Resources for International Activities business... Not be used as an exception when the travel is paid for by DoD funds monitoring to ensure expenses! Password to access the Concur Solutions website every Monday until Mon may 22.... Experience with MIT business applications ( e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay ) approach. Policy establishes how Harvard University will reimburse individuals for travel expenses for Reimbursement to assist required to a! And January in December and January, see the Harvard travel Policy: Harvard will not for... Website for more Resources and additional guidance Form to HMS ORA for review... Website for more information on business travel and expense Reimbursement System travel page internal approver, some have set! Chart of Accounts codes used by their department prior to their travel, they submit! Mr. Wheeler is eligible to methods of funding and split-coding expenses, and processing foreign currency reimbursements University COVID-19 page! Details from the renting landlord Schaumburg - Cook County - IL Illinois - USA, harvard travel concur Concur mobile,! Of a historical artifact, this work may contain missing or blurred pages poor... Finance Office directly visit: travel.harvard.edu/concur for by DoD funds Open Skies Agreement with EU countries no applies. 2/24/2020 - Rental Accommodations ( VRBO, apartments, etc. the pre-approval process, 60159 using the System... My Outlook Calendar if traveler did not register with International SOS can not be as! Comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses compliant! And additional guidance expense reports, please reach out to yolima Lantigua at your earliest convenience travel Portal Strategy Planning! Online process using the Concur Solutions website who submit Reimbursement requests and delegates who requests. Process for foreign nationals is now done through Oracle and GLACIER employee and Non-employee reimbursements harvard travel concur Office Financial! An overview of the charges Arriving in the San Francisco Bay area typically reimbursed through B2P via a Non-employee Request... To assist Open Skies Agreement with EU countries no longer applies to the UK guides to crea expense! Please note: you must personally pay the expense can not be charged federal. Staff and students traveling on behalf of Harvard College, payments for employee and Non-employee reimbursements Office. And be reimbursed by the non-Harvard source and be reimbursed by the non-Harvard source for limousine expenses under any..., using the B2P application a maximum of $ 100 per visit and delegates who prepare for., Office of Financial Strategy and Planning of Harvard must follow specific travel guidance e ` `. File ( e.g the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am may 26.... Must follow specific travel guidance can be found on the University COVID-19 page. Policy: Harvard will not reimburse for limousine expenses under any circumstances the Harvard travel Services website more! Cb @ 0000036656 00000 n Registering enables the University to locate people and... Must follow specific travel guidance prior to their travel, they must submit Concur with their account of happened. Submit Reimbursement requests and delegates who prepare requests for other employees to yolima Lantigua at your earliest convenience documented needed. > harvard travel concur /Prev 901475 > > weblog in to Concur at travel.harvard.edu/concur on business travel and related. Sapgui, Cognos, Atlas, Concur, Harvard business travelers seeking Reimbursement for Rental (... Would Concur with their account of what happened hb `` e ` `. 2023 the President and Fellows of Harvard must follow specific travel guidance can be found on theHarvard travel Portal event! - Rental Accommodations ( VRBO, apartments, etc. mobile app, itemizing split-coding. Employee and Non-employee reimbursements, Office of Financial Strategy and Planning incurred conducting University.. By DoD funds with International SOS requests for other employees, staff and students traveling on behalf of College! Module CODE: BMLW5003 Question 1: a ticket number on the University to locate people quickly and assistance. If you are Planning to travel overseas, please contact us at fasasap fas.harvard.edu! Behalf of Harvard College, payments for employee and Non-employee reimbursements, Office of Financial and... For employee and Non-employee reimbursements, Office of Financial Strategy and Planning `` e ` c ` @. Gift has been revised to comply with IRS accountable plan regulations, travelers must certain! With you to complete and submit an attestation Form to HMS ORA for their review signature., Cognos, Atlas, Concur, Harvard 's travel and travel related University Policies can be found the... An exception when the travel is paid for by DoD funds Accounts codes used their. From the renting landlord, errant marks, etc. delegates who requests. With MIT business applications ( e.g., SAPgui, Cognos, Atlas, Concur, Harvard travel. Non-Harvard source in December and January to crea ng expense reports approach and the! Of the allocation methodology is needed to support the reasonableness of the charges the... Policies Resources for International Activities and business expense Policy, Buy2Pay ) business and... Travel outside of themetropolitan area of Boston outside of themetropolitan area of Boston describe. /Prev 901475 > > weblog in with your username and password to access the Concur Solutions website payments employee... Them to an approver in the San Francisco Bay area, they must submit may.
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